AI-Powered Behavioral Health Operating System
Connect Detox, Residential, PHP, IOP, Sober Living, Laboratories, Transportation, Alumni, and Referral Partners in one intelligent platform that automates operations, increases occupancy, improves compliance, and grows revenue.
No credit card required · Setup in minutes · HIPAA & 42 CFR Part 2 focused
Fill Beds Faster
Automate Billing
Reduce Admin Work
Increase Revenue
AI-Powered Operations
One Connected Ecosystem
See how HelioBH runs your entire operation
A short walkthrough of the Behavioral Health Operating System — how referrals, admissions, beds, compliance, and billing connect in one place, and how the AI COO keeps every house, facility, and partner moving in sync.
- Mission Control: one live view of every house and facility
- Referrals and admissions that move without phone tag
- Recovery Accountability and compliance handled automatically
- Executive Intelligence on occupancy, revenue, and outcomes
3.5-minute product overview
Built for
Everything Your Behavioral Health Organization Needs. One Platform.
HelioBH replaces spreadsheets, text messages, disconnected software, phone calls, manual billing, referral chaos, and fragmented operations with one connected operating system that helps organizations grow faster while improving accountability and compliance.
Why HelioBH
The First Operating System Built For The Entire Behavioral Health Ecosystem
Most software solves one small problem. HelioBH connects every organization involved in a client's recovery journey into one secure, intelligent platform.
Instead of operating separately, every authorized organization works together through one connected ecosystem.
Built For Every Organization
One Client. One Timeline. One Connected Recovery Journey.
Instead of disconnected software, emails, spreadsheets and text messages — every authorized organization works from the same operational timeline.
AI-Powered Operational Intelligence
HelioBH AI continuously monitors your organization to help prevent problems before they happen. Instead of waiting for reports, HelioBH tells you what needs attention.
Recovery Accountability Engine™
Every action inside HelioBH is automatically connected.
Designed To Scale
Whether you operate:
HelioBH scales with you.
One platform from startup to enterprise.
Enterprise Multi-Organization Network
Organizations choose exactly how they collaborate. Facilities only see information they're authorized to access. Every organization maintains complete ownership of its own data.
Replace This...
- Phone calls
- Emails
- Text messages
- Excel spreadsheets
- Sticky notes
- Whiteboards
- Multiple software subscriptions
With This...
- One login
- One dashboard
- One communication platform
- One client timeline
- One billing system
- One referral network
- One accountability engine
- One behavioral health operating system
Why Organizations Choose HelioBH
Because growth isn't about hiring more people.
It's about eliminating operational friction.
The Future of Behavioral Health Operations Starts Here
HelioBH isn't another software platform. It's the infrastructure powering the next generation of behavioral healthcare.
Why Behavioral Health Organizations Switch to HelioBH
Most software helps you manage your business.
HelioBH helps you GROW your business.
Organizations don't switch to HelioBH because they need another dashboard. They switch because they want to:
Built for Every Revenue Center
Sober Houses
- Increase occupancy
- Automate billing
- Hold managers accountable
- Reduce no-shows
- Receive referrals instantly
Detox Centers
- Discharge clients faster
- Place clients into housing immediately
- Track them after discharge
- Strengthen referral relationships
Treatment Facilities
- Monitor every client after discharge
- Coordinate housing
- Track attendance
- Receive compliance updates automatically
Toxicology Laboratories
- Increase specimen volume
- Automate pickups
- Manage inventory
- Communicate with facilities in real time
The Result
One connected behavioral health ecosystem.
ROI
Business Results You Can Measure
Every feature ties back to revenue, occupancy, payroll, or compliance.
Reduce Admin Work
Up to 90%
of repetitive operations automated
Faster Client Placement
3× Faster
from referral to admission
Billing Accuracy
99%
claim-ready invoices
Increase Occupancy
Higher Fill Rates
fewer empty beds, more revenue
Time Saved
20+ Hours Weekly
per house manager and coordinator
Organizations Connected
Unlimited
facilities, labs, transportation, alumni
Connected Ecosystem
One Client Journey. Every Organization Connected.
HelioBH
Core
Detox
Residential
PHP
IOP
Sober Houses
Laboratories
Transportation
Case Managers
Admissions
Alumni
Referral Partners
Administrators
The First AI Workforce Built For Behavioral Health
HelioBH AI isn't one chatbot. It is a team of specialized AI employees working 24/7 across your organization.
Every AI employee has one job. Together they automate thousands of repetitive tasks every month.
Meet Your AI Team
Nine specialized AI employees — each one purpose-built for a role inside your organization.
AI Admissions Coordinator
- Automatically reviews new admissions
- Reads insurance cards
- Reads driver's licenses
- Verifies information
- Builds referral packets
- Matches facilities
- Ranks sober houses
- Creates admission timelines
- Drafts communications
AI Occupancy Manager
- Continuously monitors occupancy
- Predicts future vacancies
- Identifies beds likely to open
- Recommends where to move clients
- Forecasts occupancy months ahead
- Helps maximize revenue
AI Billing Specialist
- Reviews invoices
- Finds billing mistakes
- Detects missing days
- Flags discrepancies
- Forecasts revenue
- Drafts invoice explanations
- Prepares executive summaries
AI Compliance Officer
- UA compliance
- Breathalyzers
- House inspections
- Documentation
- Attendance
- Daily tasks
- Missing signatures
- Late submissions
- Automatically escalates issues
AI Clinical Assistant
- Recovery trends
- Attendance
- Check-ins
- Behavior
- Engagement
- Potential relapse indicators
- Identifies clients needing additional attention
- Operational insights only — never replaces clinical judgment
AI Referral Coordinator
- Matches clients with Detox, Residential, PHP, IOP, MAT
- Sober Houses, Recovery Apartments
- Laboratories, Transportation
- Ranks partners by availability
- Insurance & historical outcomes
- Distance & response time
- Success rates
AI Executive Advisor
- Today's occupancy
- Revenue forecast
- Compliance issues
- House & facility performance
- Admissions & discharges
- Collections
- Missing documentation
- AI recommendations & executive priorities
AI Laboratory Coordinator
- Forecasts specimen volume
- Predicts inventory depletion
- Schedules pickups
- Tracks turnaround times
- Detects delays
- Identifies growth opportunities
AI Operations Manager
- Watches every department
- Identifies bottlenecks
- Recommends workflow improvements
- Monitors staff workload
- Detects operational inefficiencies
- Suggests automation opportunities
What Your AI Team Can Do
Automatically generate invoices
Draft emails
Draft reports
Summarize conversations
Forecast occupancy
Predict revenue
Recommend placements
Monitor compliance
Review documentation
Identify missing tasks
Prioritize daily work
Generate executive briefings
Coordinate transportation
Monitor laboratory workflows
Track referrals
Create follow-up reminders
Detect operational risks
Recommend business improvements
AI Never Sleeps
Unlike staff, HelioBH AI works
Built Specifically For Behavioral Health
This is not generic AI. Every model has been trained around behavioral healthcare operations.
Hire Your First AI Workforce Today
Every HelioBH subscription includes built-in AI.
The Entire Behavioral Health Operation.
One Screen. Updated Every Second.
Mission Control gives executives complete visibility across every organization, every client, every bed, every facility, every laboratory, and every dollar moving through the business.
Instead of opening 12 dashboards — everything lives inside one command center.
Live Executive Overview
94%
Today's Occupancy
$1,284,720
Revenue This Month
$182,440
Collections Pending
37
Open Beds
18
Admissions Today
11
Discharges
1,284
Clients in Network
63
Organizations Connected
92%
Average Occupancy
97%
Executive Health Score
Recovery Network
Live Recovery Map
Real-timeAI Executive Brief
Today's Summary
- Occupancy increased 3%
- Revenue projected to exceed goal by $82,000
- 12 referrals waiting
- 3 compliance alerts
- 1 laboratory delay
- 4 invoices require approval
- 7 beds predicted to open tomorrow
Recommended Actions
- Approve invoices
- Accept referral from Sunrise Detox
- Increase staffing at West Hollywood House
- Review laboratory delay
Mission Control Modules
17 connected modules — every department, one workspace.
Executive Analytics
AI Automation Center
Every AI employee reports here. Every recommendation surfaces in Mission Control.
Live Alerts
Color-coded by severity. Surfaced the moment something needs attention.
Positive UA Result
Critical
House Manager Missed Daily Tasks
Critical
Facility Waiting For Placement
High
Invoice Overdue
Medium
Transportation Delayed
Medium
Bed Reserved
Info
Laboratory Pickup Missed
High
Executive Mode
Switch from Operations View to Executive View in one click. Strip out operational noise and focus on what owners care about.
Enterprise View
Multi-state organizations monitor every part of the business from one dashboard.
Mission Control isn't another dashboard.
It's your organization's operating room.
See Mission Control Live
Recovery Doesn't Happen Alone.
Every successful recovery depends on accountability. Today, accountability lives in phone calls, text messages, sticky notes, emails, and someone's memory.HelioBH transforms accountability into a living system.
One Client · One Chain
A real-time accountability network for every client.
The system automatically connects everyone responsible for that client's recovery — from the Executive Director down to the client themselves. Every role. Every relationship. One coordinated chain.
Event-Driven
Every event triggers the right people.
No phone trees. No missed messages. The chain responds automatically.
- 1.Counselor notified
- 2.Case Manager notified
- 3.House Manager notified
- 4.Client receives reminder
- 5.AI updates Recovery Score
- 6.Mission Control updated
- 1.Laboratory uploads result
- 2.Facility notified
- 3.Counselor notified
- 4.Case Manager notified
- 5.House Manager notified
- 6.Executive Alert (optional)
- 7.AI generates recommendations
- 1.House Manager logs event
- 2.Recovery Score updated
- 3.Case Manager notified
- 4.Pattern monitored by AI
- 1.AI detects trend
- 2.Creates Client Action Request
- 3.Schedules follow-up
- 4.Adds to Executive Brief
- 1.AI identifies risk factors
- 2.Recovery Chain alerted
- 3.Recommended intervention generated
- 4.Timeline updated
Live Accountability Timeline
Every action. One chronological view.
Every event is captured automatically and appears on the client's timeline in real time.
Nothing gets lost.
A live score for every client.
AI continuously recalculates the score based on:
Instantly know who needs help.
Every client carries a health indicator visible across the entire organization.
Stop hoping someone follows up.
HelioBH creates actionable tasks instead of relying on memory.
Accountability Never Stops
The chain follows the client — across every level of care.
Even after discharge, HelioBH keeps the accountability chain alive across the entire continuum.
Owners can answer the questions that matter — instantly.
Everything updates automatically. No spreadsheets. No status meetings.
Why It Matters
Recovery outcomes improve when accountability improves.
Instead of reacting after problems happen — intervene earlier, support faster, and keep everyone aligned.
One client. One network. One timeline. One coordinated recovery journey.
The more organizations join, the smarter HelioBH becomes.
Every organization improves itself using its own data. HelioBH anonymously learns from the entire network — so as it grows, every customer becomes smarter and every customer benefits.
The Industry's First Live Operational Network
Open your dashboard. See the entire industry.
Stop guessing. Know your market.
Live signals from across the network — your region, your competitive landscape, your opportunities.
- Average occupancy by metro
- Open beds within 15 miles
- Average nightly housing rates
- Referral demand by region
- Highest performing referral partners
- Laboratory turnaround averages
- Transportation response times
- Recovery housing demand
- Average length of stay
- Discharge trends
- Growth opportunities
HelioBH AI predicts what's next.
Forecasts powered by network-wide operational patterns — not assumptions.
Know exactly where your business comes from.
Know where you lead. Know where you can improve.
Anonymously benchmark your performance against similar organizations.
See who performs best.
Participating labs anonymously contribute operational metrics.
- Average turnaround
- Pickup performance
- Specimen volume
- Shipping delays
- Operational capacity
- Quality indicators
No more phone calls. Everything updates live.
Facilities instantly discover open beds across the network.
Find your next partner.
Recovery housing providers discover growing centers and new opportunities.
- New treatment centers
- New detox centers
- Growing organizations
- Referral opportunities
- Insurance partners
- Expansion markets
- Business opportunities
Monday morning, before your first coffee.
HelioBH AI delivers a complete market briefing to every executive — automatically generated from network-wide intelligence.
The Network Effect
Every organization benefits. No organization is exposed.
Only anonymized operational intelligence powers the network. Your data is yours — the intelligence belongs to everyone.
This Is The Future
Today's software stores information.
Tomorrow's software creates intelligence.
HelioBH is building the largest operational intelligence network in behavioral healthcare. The more organizations join, the more valuable the platform becomes.
The Operating System for Behavioral Healthcare.
One Platform. Every Organization. Unlimited Scale.
HelioBH scales with you.
Trusted For Enterprise Operations
Built for every program type, every operating model.
One Platform · Every Location
Manage everything from one centralized platform.
States. Companies. Brands. Facilities. Houses. Laboratories. Executives. All connected — all visible — all controlled from one place.
One login. One dashboard. Everything.
Corporate leadership sees every organization, every region, every facility, every dollar — all in real time.
Enterprise Features
Unlimited. Everything.
Corporate Hierarchy
Everything rolls up automatically.
Every metric that matters. Updated live.
No searching. No reports. Just answers.
Every morning, executives receive a complete briefing.
- Corporate Summary
- Regional Performance
- Revenue Forecast
- Occupancy Forecast
- Compliance Risks
- Growth Opportunities
- Operational Bottlenecks
- Recommended Actions
- Executive Priorities
Built for the world's most regulated industries.
- Enterprise SSO (Entra ID, Okta, Google)
- Multi-Factor Authentication
- Role-Based Permissions
- Regional & Facility Permissions
- House & Client-Level Permissions
- Immutable Audit Logs
- Full Activity Tracking
HIPAA. 42 CFR Part 2. SOC 2 roadmap.
Connect HelioBH to your entire stack.
REST API · Webhook Support · Enterprise Integrations
White-glove from day one.
- Dedicated Project Manager
- White-Glove Migration
- Historical Data Import
- Custom Configuration
- Staff Training
- Executive Training
- Success Manager
- 24/7 Priority Support
- Quarterly Business Reviews
- Dedicated Solutions Engineer
Monitor every investment. Live.
Portfolio-level visibility across every property in your investment.
Why Enterprises Choose HelioBH
Replace 12 systems with one.
Instead of buying 12 systems, run your entire organization on one.
Enterprise Results
Organizations using HelioBH report
Thousands of hours saved annually.
Who We Build For
Built for the leaders shaping the future.
The Future of Behavioral Healthcare
Runs on HelioBH.
Not another software. The operating system for the entire industry.
Behavioral Healthcare Was Never Designed To Operate In Silos.
Treatment Centers. Sober Houses. Detox Programs. Laboratories.
Transportation. Admissions. Recovery Coaches. Case Managers. Families.
Everyone works toward the same goal — yet everyone uses different software, spreadsheets, phone calls, emails, and systems.
HelioBH changes that.
Every client moves through recovery.
The technology should move with them. Now it does.
Connected Organizations
Every organization chooses who they connect with. Every connection is permission based. Nothing is shared without authorization.
A Single Client Timeline
Instead of starting over every time, the client's operational journey continues. Everything follows the client.
Smart Referral Network
Organizations instantly discover what they need. No cold calls. No guessing. No spreadsheets.
HelioBH AI recommends the right partner — every time.
Live Collaboration
Every organization works inside one platform. Everyone stays informed. Nobody repeats work.
Recovery Never Stops
Recovery doesn't end after discharge. The ecosystem continues supporting the client.
Every new organization makes the platform stronger.
The network grows itself.
Behavioral Healthcare Was Never Missing Software.
It Was Missing Connection.
HelioBH connects the entire ecosystem.
A Client's Journey
From referral to recovery, automated end to end
Detox
Step 1AI recommends placement
Step 2Bed reserved
Step 3Transportation scheduled
Step 4Laboratory assigned
Step 5UA schedule created
Step 6Facility notified
Step 7House Manager receives tasks
Step 8Client arrives
Step 9Recovery begins
Step 10
All powered by HelioBH.
Trusted by
Recovery Organizations
Behavioral Health Providers
Laboratories
Sober Living Operators
Founding Members
Join the organizations building the future of behavioral healthcare.
Ready to Run Your Entire Behavioral Health Operation From One Platform?
Start your free 30-day trial today. No credit card required.